Organisation : Stellenbosch University
Facility Name : Residence Placement Cancellation
University Location : Stellenbosch, South Africa
Website : https://www.su.ac.za/en/apply/undergrad/accommodation/replacement-current-students
How To Cancel Residence Placement in Stellenbosch University?
** If you are an enrolled student and want to cancel your residence placement, you must notify the Student Accommodation Office in writing by emailing the prescribed forms to info [at] sun.ac.za.
Related / Similar Facility : Stellenbosch University Private Accommodation Application
** These forms are available on www.maties.com > accommodation > re-placement of current students > cancellation form.
** We accept the date of receipt of the written notification as the official date for calculating any amount owed.
** Residence placements are granted for the full academic year. If you cancel your placement during the academic year and no replacement is found the following cancellation fees will be applicable from the date of receiving your cancellation:
** If a student cancels in the first term, and no replacement can be identified, a cancellation fee of 8 weeks of the student housing fee will be levied from the date of cancellation.
** If a student cancels in the second term, and no replacement can be identified, a cancellation fee of 6 weeks of the housing fee will be levied from the date of cancellation.
** If a student cancels in the third term, and no replacement can be identified, a cancellation fee of 4 weeks of the student housing fee will be levied from the date of cancellation.
** If a student cancels in the fourth term, and no replacement can be identified, a cancellation fee of 2 weeks of the housing fee will be levied from the date of cancellation.
** If a replacement is identified and the cancellation fee is waived, you will still be responsible for the accommodation fee until the replacement moves into the residence.
Download Residence Cancellation Form : https://www.southafricain.com/uploads/pdf2026/33695-form.pdf
Stellenbosch University Residence Finances
House Fees:
1. The amount for the house fees is charged to the students’ accounts and paid to the particular residence house fund.
2. No additional levies over and above the approved house fees may be demanded or expected from first-year students or any other students.
3. Fines related to disciplinary action is not regarded as house fees.
Funds Administration
1. The treasurer of a specific residence administers the residence funds (refer to the duties of the treasurer) in accordance with the regulations of the Residence Rules, the constitution of the residence, and the instructions of the Finance Division of the University.
2. Any expenditure considered as unbudgeted or over budget is subject to approval via the approved mechanism for unplanned expenditure within that student community (as mentioned in the duties of the treasurer).
Financial Management of Residence Portfolios, Projects and Events:
1. All monies received must be paid in against the cost point of the particular house fund. No monies received may be used to pay expenses directly. If this rule is disregarded, disciplinary action may be taken against the treasurer and/or other students or persons who are party to it. Please note: Any student or person who is party to the infringement may be reported to the SARS and such student or person will be liable for all taxes and fines that may arise from the matter.
2. Advances will only be considered by the Finance Division after the submission of a budget setting out the nature and extent of the requirements. Source documents, invoices and/or receipts related to the awarded advance must be submitted to the Finance Division within a reasonable period of time, as agreed, before any further advances or payments will be considered.
3. No person may request the payment of monies or a cheque in his/her own name into their own bank account.
Student Accommodation Office Contact
Registrars Division
Student Accommodation Office
Private Bag X1
Matieland 7602
South Africa
Call: +27 21 808 9111
Email : info [at] sun.ac.za