Organisation : Electoral Commission’s eProcurement VotaQuotes
Type of Facility : Register as a Supplier
Head Office : Centurion
Website : https://votaquotes.elections.org.za/eproc_inter/Default.aspx
Register as a Supplier :
Terms And Conditions :
Acceptance :
This Agreement is concluded between the parties on the occurrence of the first of the following events :
(a) completion of any application for access to online bidding;
(b) submission of a bid; or
(c) whenever use is made of online bidding in any manner or form.
Related : Municipal Demarcation Board Committee Officer : www.southafricain.com/8932.html
Registration and Approval :
** Suppliers who are registered on the National Treasury Central Supplier Database (CSD) are required to apply to the Electoral Commission for access to online bidding and to complete such documents or provide such information as may be required by the Electoral Commission from time to time (“the registration particulars”).
** The Electoral Commission, in its sole and absolute discretion and without stating reasons therefore, shall have the right to reject any application for online bidding.
** The supplier authorises the Electoral Commission to make such enquiries and conduct such reviews and interviews with supplier personnel, business partners, existing and previous clients of the supplier, sub-contractors, Government departments, Central Supplier Database, credit bureaus and any other person the Electoral Commission deems necessary to determine whether the supplier should be approved.
** Once approved, a supplier remains subject to the registration particulars until the supplier notifies the Electoral Commission of any changes thereto in the specified manner.
** Any bids submitted on a bid shall be deemed to incorporate the registration particulars, as amended in terms of clause 3.3.
Auction Rules :
Introduction :
** Auctions are restricted to suppliers that have been approved by the Electoral Commission to access and use the online bid process.
** The approval of a supplier is an integral part of the supplier’s registration on the Central Supplier Database (CSD) and any changes, including non-compliant tax status, may impact on such approval and a supplier’s ability to participate in any auction.
** By participating in an auction and submitting bids, the supplier is not required to resubmit the registration particulars as this information is deemed to be incorporated into each bid.
** The bid, together with the registration particulars shall be deemed to constitute a bid made on each applicable bid requirement posted on the website.
** The Electoral Commission may cancel a bid at any time without stating reasons therefore.
Bidding :
** The supplier must update the information displayed on the eProcurement system before placing a bid by selecting the “refresh” function provided for on that site. Failure to do so could result in the supplier submitting a bid based on out-dated information.
** The supplier must complete and submit a bid only in the specified manner.
** The supplier may lower its bid price at any time prior to the closing date but may not increase its bid price once submitted.
** The supplier may not withdraw a bid once it has been submitted as a bid constitutes an irrevocable offer for the duration of the bid period.
** The Electoral Commission may, in its sole discretion, extend the closing date or time at any time without stating reasons therefore.
** A bid must be submitted exclusively via the auction site and any bids received otherwise than via the auction site shall be null and void.
The Electoral Commission reserves the right to remove a bid from an auction should the Electoral Commission, in its sole and absolute discretion, deem such bid to be :
** in breach of any provision of this Agreement;
** not in compliance with the conditions of the auction;
** not made bonafide; or
** prejudicial to or not conforming to the aim and spirit of the online bidding facility.
Supplier Registration Steps :
** Login Information
** Organisational Profile
** Tax Registration
** Ownership Breakdown
** Other Information
** Confirmation
Password must meet the following complexity rules :
** The password length must be at least seven characters.
The password must contain characters from three of the following four classes :
** Upper Case
** Lower Case
** Numerals
** Special Characters (!@#$%^&*()_+~`'”;:\|/?<>=_.,)
** The password cannot contain spaces.
** The password must NOT be derived in any way from your Login Name.
** ie. joe.l.smith’s password cannot be joe1#$2 or Smith098.