hpcsa.co.za Secretary to Legal Services : Health Professions Council of South Africa

Company Name : Health Professions Council of South Africa
Job Title : Secretary to Legal Services
Location : Pretoria [Paterson Grade B5
Closing Date : 21 October 2016
Remuneration package : R327, 119 per annum (Total Cost to Council)

Website : http://www.hpcsa.co.za/Vacancies
Guideline :

Secretary to Legal Services :

Requirements For The Position :
** Grade 12 Plus One-year/ NQF L5 Secretarial/ Office Administration Certificate
** 3 years secretarial or office administration experience.

Related / Similar Facility : HPCSA COS Certificate of Status

** 3 years secretarial or office administration experience in a legal environment is an added advantage;

Competency Requirements :
** Strong Administrative skills
** Excellent communication skills
** Customer Relations skills
** Good listening skills

** Telephone etiquette
** Time management and good listening skills
** Good typing skills
** Advanced Computer literacy (MS Office package & Outlook)

Principal Accountabilities & Key Performance Areas :
** Typing of correspondence: notes, documents, affidavits, memorandums and written notes by Legal Services Officers;
** Typing minutes and sending them out to members, Legal Advisors and Registrar;
** Typing letter to relevant parties regarding the resolutions of the meeting;
** Diary management and travel and accommodation coordination for members and Legal Services Officers;

** Attend to customer queries per email and telephone, and compile monthly reports;
** Follow up on payments done for hospital records, expert opinions venue of meetings, inspections and Monitoring movement of files at prelim and to the Ombudsman office and General Manager-Legal;
** Raise/capture requisitions on the System for Finance to process the payments;
** Send pro-forma invoices to Finance for payment;
** Sending claims forms and members’ tax certificates to enable Finance to process the payments;

** Preparing the agenda and relevant documents, handover to the Legal Service Officers and or Legal Advisors for verification before posting;
** Retrieval of files and correspondence from the Document Management department;
** Setting up and maintaining of filing systems

How to Apply :
** In line with HPCSA’s Employment Equity and commitment to diversify its workforce and as such, preference will be given to suitably qualified White/ Coloured and Indian female candidates.
** Disabled people are encouraged to apply All short listed candidates will be subjected to a competency assessment.

** All interested applicants should forward their application letter, together with detailed Curriculum Vitae, to recruitment AT hpcsa.co.za quoting the job title in the subject line.
** No hand delivered applications will be accepted.
** HPCSA reserves the right not to make any appointment to this position

Closing date : 21 October 2016
** If you have not heard from us within 30 days of the closing date of the application, please consider your application as being unsuccessful.
** Communication will be entered into with short-listed candidates only.

Contact Address :
553 of Hamilton and
Madiba Streets,
Arcadia
Pretoria